1. HOW LONG WILL IT TAKE FOR ME TO GET MY OUTGRANT?

Whether or not a request to use Government controlled property will be agreed to and under what terms and conditions requires a full District evaluation. The time it takes to process an application VARIES SIGNFICANTLY based on the complexity of the request and a number of other factors. Typically, no less than 6 to 12 months is needed from the time an application is accepted (acceptance here means all required information has been received by the District it deems necessary) until an outgrant is issued. The Real Estate Office requires a minimum of 60 days from the time it receives formal notice from the Operations Division to proceed with its work to issue an outgrant. There are, however, some types of requests that take over 24 months to process, as the approval for these actions does not lie within the District, but with U.S. Army Corps of Engineers Headquarters.

2. HOW SHOULD MAPPING INFORMATION BE SUBMITTED?

RE Cadastral Data and Format Requirements:

Applicants must submit their GIS data in either the equivalent or lesser version of the following: AutoCAD (.dwg) or ESRI ArcMap 10.0 (.shp) file.

Appropriate metadata must be included (i.e. pipeline owner, size, type of material conveyed, projection and datum, etc.) to specifically include accuracy standards and methodology or locating (i.e. Horizontal & Vertical Accuracy expressed in US Survey Feet (i.e. precision), methodology would be survey grade GPS with ties to existing USACE monuments, digitizing, mapping grade GPS with post-processing, estimated location, etc.)  All survey information will also note the Epoch of their datum (i.e. CONUS, 2011, etc.)

If submitting legal descriptions, at least 2 ties to our US Boundary (monuments as found in field) must be listed.

Upon receiving a design CADD or a GIS file we will better determined the location of projects interest and limits. We ask that you please include the Regulatory Permit Tracking Number/Application Number and also indicate the coordinate system and datum that the drawing is currently in. The design data should consist of simple lines and polygons indicating the limits of the project and proposed construction only.

If a CADD drawing is provided, please ensure that all layers are properly named to describe that specific feature. If the layers are named using acronyms we would need a legend or boxes with leader lines, identifying each feature class within the drawing. All areas must be created in real-world (model space) with an assigned coordinate system. Please do not send drawings with XREFs or reference files, simply insert all needed files or feature layers into one design file. Cut-sheet or plate layouts in CADD are not needed however, PDF’s of propose project plans and/or as-built would be greatly appreciated for further review.

If a GIS shape file is provided, again the same applies about assigning a proper name sequence to describe that specific feature or it can also be defined in the spatial data within the shape file.

To help keep file sizes to the minimum imagery and USGS Quads do not need to be provided.

PERFERED PROJECTED COORDINATE SYSTEM

Datum: North American 1927 (US Survey Feet)

Projection: State Plane

Zone:  As appropriate per location

If you have any questions pertaining to Cadastral requirements please feel free to contact Jeffrey Horneman at 412-395-7476.

3. WHY CAN’T REAL ESTATE USE THE INFORMATION SUBMITTED TO REGULATORY?

Regulatory Permits control the activities of the applicant to be performed in the Waters of the United States, including wetlands, pursuant to applicable laws and regulations, such as Section 10 of the Rivers and Harbor Act of 1899 and Section 404 of the Clean Water Act.  The Regulatory Division’s review of permit requests is LIMITED to their jurisdictional authority.

Regulatory Permits DO NOT and CANNOT authorize any activity within the government controlled property of a Federal Navigation Project.  Only the Real  Estate Office can authorize an applicant to access government controlled property.  

Government controlled property includes uplands and submerged lands over which the United States exercises Navigation Servitude, such as in a Federal navigation channel. Furthermore, the information the Regulatory Division needs to perform its work is not the same as that which is required for a Real Estate clearance.  Therefore, applicants must assure they work through BOTH the Regulatory and Real Estate clearance processes to obtain full authorization for any given activity.

4. HOW DO REGULATORY PERMITTING AND WRDA 408 CLEARANCE REQUIREMENTS FIT INTO THE PROCESSING OF THE RE APP?

Regulatory, 33 U.S.C. 408, and Real Estate clearances are 3 separate types of clearances that may apply to a request to use Government controlled property. Depending on the use requested, even more laws or regulations may apply.  For example, if a party seeks to place non-Federal dredged material in a Federal placement area, Section 401(c) of the Clean Water Act applies.  A more detailed explanation of each follows.

REGULATORY CLEARANCE

Regulatory Permits control the activities of the applicant to be performed in the Waters of the United States, including Wetlands, pursuant to applicable laws and regulations, such as Section 10 of the Rivers and Harbor Act of 1899 and Section 404 of the Clean Water Act. The Regulatory Division’s review of permit requests is LIMITED to their jurisdictional authority. The Regulatory Division does not have authority over Government controlled property.

To inquire as to the Regulatory permits requirements, please see the LRP-Regulatory Division web page at:

http://www.lrp.usace.army.mil/Missions/Regulatory.aspx

33 U.S.C. 408 CLEARANCE

33 U.S.C.408 makes it unlawful for any person or persons to build upon, alter, or

deface work built by the United States to prevent floods, unless the Secretary of the Army grants permission. For permission to be granted it must be shown that the proposed activity will a) not be injurious to the public interest, and b) not impair the usefulness of the Federal project.

To inquire as to 33 U.S.C. 408 requirements, please see the USACE Headquarters web page at:

 http://www.usace.army.mil/Missions/Civil-Works/Section408/

REAL ESTATE CLEARANCE

The District is responsible for the use of Government controlled property in its area of operation. The Real Estate Application (RE APP) is the form the Pittsburgh District (District) requires applicants to submit for the District to consider requests to use Government controlled property, within its area of responsibility.

Use of Government controlled property is generally prohibited. When it is allowed restrictions, limitations, conditions and other requirements are imposed to assure all laws, policies, regulations and mission requirements are met and the District fulfills its obligation to protect the Federal assets in its area of responsibility.

The starting point for requesting use of Government controlled property within the District’s area of responsibility is the Real Estate Application (RE APP). The most recent version of the RE APP can be found on the RE website at:  http://www.lrp.usace.army.mil/RealEstate/Outgrants.aspx

The applicant must complete the RE APP and submit it to the RE email box at:  [email protected]

NO DUPLCATION OF REVIEW

It is during the technical review that the Operations Division will verify that Regulatory permits and 33 U.S.C. 408 clearances have been obtained, if required. Three situations can occur:

 NO REGULATORY OR SECTION 408 CLEARANCE REQUIRED: If the activity presented does not require Regulatory or Section 408 clearances, then the Operations Division will begin its Technical Review.

REGULATORY AND/OR SECTION 408  CLEARANCES REQUIRED AND COMPLETE: If the Regulatory and Section 408 clearances are already complete, the Operations Division will not duplicate the work performed under the Regulatory and Section 408 clearance processes. Instead, the Operations Division will incorporate the work performed through these clearances into its technical review.

REGULATORY AND/OR SECTION FOR CLEARANES NEEDED BUT NOT COMPLETE: If Regulatory and/or Section 408 clearances are needed but not complete, then the Operations Division cannot begin its Technical Review.  Once these clearances are complete, the Operations Division will incorporate the work performed through these clearances into its technical review. 

1. NOTE:  Neither a permit from SWG-Regulatory or a 33 U.S.C. 408 clearance authorizes the applicant to access to Government controlled property.  

2. Only the Real Estate Division can grant access to Government real estate interests within the District area of responsibility. Part of the Real Estate Division’s determination of whether or not to grant access is based on whether all permitting and 408 clearance requirements have been met.  A Real Estate clearance cannot be processed until all Regulatory permitting and 408 clearance requirements have been met.

5. DO I NEED A REAL ESTATE CLEARANCE TO PUT A PIPELINE UNDER A FEDERAL CHANNEL? YES!

The District is responsible for the operation and maintenance of the Federal navigation channel. This includes assuring that structures within and under the channel do not interfere with the operation of the Federal Navigation Projects. Through the Federal Government’s right of Navigation Servitude, the District has the authority to control the placement of pipelines under the Federal navigation channels. Submission of a RE App is required.  Successful applicants will be issues a Letter of Permission with specific requirements that must be followed.