The Privacy and Civil Liberties Office is responsible for management oversight of the Army-wide implementation of the Privacy Act (PA), Civil Liberties programs in accordance with 5 U.S.C. Sect. 552a, Public Law 106-554 and Public Law 110-53. The Office implements the laws, Office of Management and Budget (OMB), Department of Justice (DOJ), and Department of Defense (DoD) guidance regarding the programs and ensures the requirements of the programs are fulfilled. This Privacy office is also responsible for allowing individuals to access and amend Privacy records, when appropriate, coordination and publishing of PA System of Records Notices, as well as handling receipt and reporting of personally identifiable information (PII) incidents. In addition, the PA Office reviews agency forms and regulations for PA compliance. Civil liberties are the fundamental rights and freedom protected by the Constitution of the United States. This includes drafting Army policy, developing training mechanisms for senior leadership, managers/supervisors, and the workforce, establishing complaint procedures, and reporting quarterly to the Defense Privacy, Civil Liberties, and Transparency Division (DPCLTD).
The Privacy Act of 1974, as amended, 5 U.S.C. § 552a
The purpose of the Privacy Act is to balance the government's need to maintain information about individuals with the rights of individuals to be protected against unwarranted invasions of their privacy stemming from federal agencies’ collection, maintenance, use, and disclosure of personal information about them.
The Privacy Act focuses on four basic guidelines:
1. To restrict disclosure of personally identifiable records maintained by agencies.
2. To grant individuals increased rights of access to agency records maintained on themselves.
3. To grant individuals the right to seek amendment of agency records maintained on themselves upon a showing that the records are not accurate, relevant, timely or complete.
4. To establish a code of "fair information practices" which requires agencies to comply with statutory norms for collection, maintenance, and dissemination or records.
Privacy and Civil Liberties Point of Contact:
[email protected]
Mrs. Christie Smith, Acting Executive Director, Army Headquarters Services, Headquarters, Department of the Army is the designated Senior Component Official for Privacy (SCOP).
Related Links:
Additional Privacy information: Defense Privacy, Civil Liberties, and Transparency Division
Additional information reference Civil Liberties: Defense Privacy, Civil Liberties, and Transparency Division (DPCLTD).
DoD Privacy and Civil Liberties Reports
DoD System of Records Notices (SORN)
Army Approved SORNs
DOD Privacy Training
Department of Justice Office of Privacy and Civil Liberties
Additional Privacy information: Office of Information and Regulatory Affairs (OIRA)
Agencies Privacy POCs: DOD Senior Agency Official for Privacy (SAOP), Components, and Federal
Privacy Act Tracking System (PATS) CAC enabled