Welcome! This is the home of the Make Community Team for the WordPress open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project!

This team helps the community with official events like:

As well as,

Deputy and Mentor development
Diversity initiatives
Growing the WordPress community

If you love WordPress and want to help us do these things, join in!

Get Involved

Join: Find your local Meetup

Discuss: Here we have policy debates, project announcements and status reports. Everyone is welcome to comment on posts and join the discussion.

Plan: Want to organize a meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. in your community? Excited to host a WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more.? Check out one of our handbooks to get started.

Assist: Participate in the Meetup Reactivation project, apply to be a Community DeputyDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook., or help out as a WordCamp MentorMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues..

Discover: Any skill level can find a way to be involved in our Team Projects.

Let’s Talk

Office HoursOffice Hours Defined times when the Global Community Team are in the #community-events Slack channel. If there is anything you would like to discuss – you do not need to inform them in advance.You are very welcome to drop into any of the Community Team Slack channels at any time. are held on Slack in #community-events

Mondays & Wednesdays 22:00 UTC,
Tuesdays and Thursdays 9:00 UTC.

Team Meetings are held the first Thursday of every month at 12:00 UTC and 21:00 UTC on Slack in #community-team (same agenda).

Check out our current COVID-19 guidelines for in-person events!

WordCamp Organizer Handbook

Home / WordCamp Organizer Handbook / First Steps / Budget and Finances / Financial Data Privacy and Retention

Financial Data Privacy and Retention

Check out our latest guidelines for in-person events!

The global community teamGlobal Community Team A group of community organizers and contributors who collaborate on local events about WordPress — monthly WordPress meetups and/or annual conferences called WordCamps. uses WordCamp.org sites to budget, track, and log event expenses related to WordPress community events. This page has information on how that works.

Entity and fiscal team

The WordPress global community team uses the WordPress Foundation’s subsidiary corporation, WordPress Community Support PBC. A group of financial administrators, volunteers who review and process payment and reimbursement requests currently includes: Angela Jin, Erica Varlese, Hari Shanker, and Naoko Takano. Harmony Romo also provides bookkeeping support.

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As the volunteer team recruits local sponsors, they enter the sponsors’ address and contact information into the Sponsors tool, and then request that WPCSWPCS The collection of PHP_CodeSniffer rules (sniffs) used to format and validate PHP code developed for WordPress according to the WordPress Coding Standards. May also be an acronym referring to the Accessibility, PHP, JavaScript, CSS, HTML, etc. coding standards as published in the WordPress Coding Standards Handbook. invoice the sponsor. When a volunteer presses the “send” button on a sponsor invoice request, the request is then sent to a network admin queue. A community team deputyDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. reviews the request and approves it, which then sends the invoice information to QuickBooks Online. An invoice is emailed to the sponsor via QuickBooks Online, and a PDF copy of that invoice is also sent to the volunteer who requested that the sponsor be invoiced.

A financial administrator reviews all revenue accounts daily, and attributes income to sponsor invoices in Quickbooks Online. Once an invoice is marked Paid in Quickbooks, the status of the sponsor invoice listing on the WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. site is also changed to Paid, and the volunteer who requested the invoice receives an email, notifying them of the change in status. Sponsor contact information is held indefinitely in QuickBooks, for tax and audit purposes, as well as in the WordCamp site.

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Payment requests and reimbursements

When a volunteer needs to request payment for a vendor, or request reimbursement for an approved WordCamp-related expense, they can fill out a vendor payment request or a reimbursement request. All financial and personal details are encrypted. Financial and personal details are only visible by the volunteer requesting the funds, plus the financial administrators who review the payment or reimbursement and execute payment. After a funding request is marked “Paid,” the financial and personal data included in the request is deleted.

If you have questions about the handling or retention of personal or financial data on wordcamp.org, please email us and we’ll be happy to answer your questions.

Last updated: January 31, 2022