Welcome to the official blog of the community/outreach team for the WordPress open sourceOpen SourceOpen Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project!
This team oversees official events, mentorship programs, diversity initiatives, contributor outreach, and other ways of growing our community.
If you love WordPress and want to help us do these things, join in!
Getting Involved
We use this blog for policy debates, project announcements, and status reports. Everyone is welcome and encouraged to comment on posts and join the discussion.
You can learn about our current activities on the Team Projects page. These projects are suitable for everyone from newcomers to WordPress community elders.
You can use our contact form to volunteer for one of our projects.
Communication
We have Office HoursOffice HoursDefined times when the Global Community Team are in the #community-events Slack channel. If there is anything you would like to discuss – you do not need to inform them in advance.You are very welcome to drop into any of the Community Team Slack channels at any time. four times a week in the #community-events channel on Slack: Mondays & Wednesdays 22:00 UTC, Tuesdays and Thursdays 9:00 UTC.
We also have regular Community Team meetings on the first Thursday of every month at 12:00 UTC and 21:00 UTC in #community-team on Slack (same agenda).
Events WidgetWidgetA WordPress Widget is a small block that performs a specific function. You can add these widgets in sidebars also known as widget-ready areas on your web page. WordPress widgets were originally created to provide a simple and easy-to-use way of giving design and structure control of the WordPress theme to the user.
Due to the COVID-19 pandemic, most WordPress events are online. Please refer to our
online events handbook.
For communities where COVID-19 has been more effectively contained or have easy access to COVID-19 vaccination and/or testing,
returning to hosting an in-person meetupMeetupMeetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. event is possible, with caution, using
the resources provided.
If you plan to move forward with an in-person meetup, you must use
the provided checklist
.
Alert: This page is still under construction. Have suggestions? Let us know!
The Meetup Tracker is a new tool that the Global Community Team will use to track all current Meetup.com groups, and new Meetup applications received via the new form for the Meetup Chapter Program.
This tool is hosted in the dashboard of central.wordcamp.org, and if you’re an active Community Deputy who has been vetting Meetup applications for the last 6 months, you should have received access to it already.
Reviewing Applications
For instructions and tips on how to vet Meetup applications, please check the Deputy’s Handbook page “Application Review”. This page shows how to use the new Meetup Tracker tool, and is not about vetting applications.
Custom Post Type: Meetups
We’ve imported all existing WordPress Meetup.com groups on September 7th, 2018 into the Meetup tracker. Any group that applied to the chapter before that date will not have application details in this new tool, but you will still be able to check their application details in HelpScout.
Any new Meetup application received from September 10th, 2018 will show up in the following page of the Meetup Tracker (see screenshot below):
If you’re going to vet Meetup applications, we recommend you to click “Needs Vetting” at the top of the page and then order by “Date”. That way, we always review applications from older to newest.
As you can see in the image above, you’ll be able to filter the list of Meetup groups by its status. In the next section, you’ll see all the different statuses available per Meetup custom post type.
Meetup Statuses
All Meetup applications can have assigned one of the following statuses:
Needs Vetting
Awaiting Feedback
Needs orientation/interview
Scheduling [the orientation/interview]
Scheduled [the orientation/interview]
Needs site [a new Meetup.com group]
Needs transfer [to transfer the existing group into the chapter program]
Needs to assign new owner [second step of the transfer]
Changes requested
Cancelled
Declined
Active in the chapter
Dormant
Removed from the chapter
When vetting an application
All Meetup applications are received and marked initially with the status “Needs vetting” (see image above).
After you’ve vetted an application by filling in the review checklist, you can copy/paste all that info into the “Add Private Note” textfield. Then, based on the outcome of your vetting, you have some options:
Change the status to “Needs orientation/interview”
Mark as waiting for more information by adding the Meetup Tag “More info requested” and changing the status to “Awaiting Feedback”. This way the “Needs vetting” queue is more accurate.
Use the status “Cancelled�? when it’s the applicant the one who doesn’t reply our emails, or if s/he step down and is no longer interested in organizing the Meetup group.
Change the status to “Declined” when the application has been declined by us for different reasons: CoC, GPL or Trademark violation, etc.
After that, click the blue “Update” button, and all your private notes, status change, and tags added/deleted will be updated in the “Log” section near the bottom of the page (see image below).
Note: we’ll keep using HelpScout to communicate with our users, so don’t forget to add the HS ticket link to the field “HelpScout link” under the “Meetup Information” section.
Application Information section
As we used to do in the “Meetup Status Doc” sheet, we’ll track the deputy who managed the vetting, as well as the date of vetting, orientation, and joining the chapter. This information is found near the middle of the page under “Application Information”.
So, don’t forget to add the date of the action, your WordPress.org username and to update the “Who contacted” fields! 🙂
Sending swag to a Meetup group
If you’re going to send swag to a Meetup group, don’t forget to check our documentation page with the instructions.
After ordering Swag, please add the date and order number of the shipment to the metabox “Swag notes”, found in the “Swag Information” section towards the bottom of the page.
Remember to add a new line with your shipment notes, but don’t delete the info of the previous shipments as we use that to check the frequency of packages sent.
Ta-da! That is everything you need to do to help track Meetups. Thanks for all you do to keep Meetups around the world happy, healthy, and organized!