What does car rental software do?
Car rental software allows car rental entities or livery agencies to manage and track their fleet inventory while guiding customer facing activities.
Car Rental Software
Best Car Rental Software include:
ASAP Rent, CARS+, and TSD Rental.
Car Rental Software Overview
What is Car Rental Software?
Car rental software is a business management system that directs the flow of operations, vehicle/fleet inventory, and customer-facing activities for car rental entities or livery agencies. This software offers a highly customizable reservation system, allowing staff and customers to easily navigate fleet inventories and rates.
Office managers and sales representatives use car rental software to maintain a fleet inventory, customer database of rental reservations, and process payments. Car rental software tracks fleet inventory for availability and proximity, with a catalog of vehicle types and history. It also interfaces with surrounding garages/vendors for repairs and maintenance on fleet communication.
Aside from driving business operations and customer experience, this software may also support:
- Back-end administration
- GPS tracking
- Accounting
- Multi-vender interface
- Digital marketing
- Branding web interface
This software offers multiple layers of security:
- Data validation
- Output escaping
- Anti-spam protection
- API scanner for legal requests
- Logs for individual review
Car Rental Software Features
Car rental software features and capabilities include:
Car rental website supporting online reservations
Web interface design tools (e.g. drag-and-drop editor)
Yield management (e.g. car rental rates)
Customer rate management (e.g. corporate rate, bundle rates, etc.)
Real-time inventory availability tracking
Fleet management (e.g. repair alert, license expiration, maintenance schedules, etc.)
Multilingual customer support
Contract & document generation/management
Mobile app, customer portal, & messaging
Accounting interface or integration
Online payment management
Business data analytics & cash drawer report
Car Rental Software Comparison
When comparing car rental software, consider the following factors:
Support team: When investing in any new product, it is wise to review the software's support offerings and lines of customer communication. Most products should offer training resources or workshops, recorded tutorials, and a support chat.
- Scalability: The software should be modular in development. Modular software allows users to combine business operations and customer experience with accessible add-on features, ensuring customer needs and business requirements are fulfilled.
- Security standards: The product should receive consistent security updates on mobile apps and the web to protect customer and business data.
Pricing Information
Car rental software is meant to match the needs and scale of businesses. Pricing scales according to the add-on features, such as GPS tracking or marketing capabilities. There is a wide range of pricing options that includes per feature, monthly, and annually. Typically, products will have start-up fees. Most products offer one-time payments determined by the number of features.
ASAP Rent starts at $950.00 per feature, while CARS+ has lower monthly subscriptions. HQ Rental Software and RentGuruz offer recurring subscriptions, both priced at $50 per month. Products similar to Ecalypse, priced at $200 per year, have annual subscriptions.
Car Rental Products
(1-25 of 37) Sorted by Most Reviews
EasyRentPro is a Windows-based application for smaller car rental agencies touting multi-lingual support, Quickbooks integration, and rent planning support.
Caag Software offers HQ Rental Software, an online car rental management system featuring online reservations, seasonal rates, bookkeeping and reporting, and other features.
Ibexestudio offers a car rental application, Ibexrentacar, that offers online booking engine, marketing, and other features with a customer-facing focus.
TSD Rental in North Andover offers their online fleet management platform for companies offering car rentals and loaners touting increased control and reduced risk in managing cars.
Datalogic Consultants in Cyprus offer their prebuilt solution Carhire Manager Web, a car rental software solution featuring what the vendor describes as a user-friendly interface featuring back office automation and vehicle tracking, accounting support, and agent portal.
Israeli company BMS International Systems Development offers the BMS Car Rental System, which contains a comprehensive suite of modules for fleet management with purchase and ordering, accident and damage management, fuel control and traffic ticket tracking, and what the vendor describes…
Rezgateway in Reston, Virginia offers their flagship reservation system RezG-Package supporting B2B and B2C bookings, multiple languages and currencies, dynamic and fixed pricing, and other features.
TravelClick, an Amadeus company headquartered in New York, offers DecisionPoint Price Manager, an automated pricing engine for car rental agencies which integrates with MarketVision Price Position, TravelClick's rate reporting solution for intelligence gathering and business decision…
Amadeus Cars is a car rental management software suite, from Amadeus, which can be packaged to support travel agencies or online travel sellers, cruise lines, and other corporations.
RentRabbit is designed to give users instant visibility into their rental operations. Manage the bookings and make sure reservations are done using web based car rental system to ensure maximum customer satisfaction.The vendor aims to make listing cars for rent and accepting online…
RidersShare is an online marketplace for street legal motorcycle rentals, from the company of the same name in Los Angeles.
RentSyst - is software to automate business processes with full control of car rental and order processing. Suitable for both large fleets and owners of one or more cars. The vendor states that with it, order management is greatly simplified and the revenue and profitability of each…
Established in 2018, Coastr aims at revolutionsing the car rental market with technology. Coastr's Digital Car Rental Management Platform provides independent car rental businesses with a connected ecosystem platform to become digitised, and benefit from cost savings, higher fleet…
Frequently Asked Questions
What are the benefits of using car rental software?
Car rental software provides an online interface for reservations and business management. It communicates with customers and vendors, tracks available inventory, processes rental transactions, and schedules repairs/maintenance.
What are the best car rental software products?
Buyers typically opt for the following car rental software products:
How much does car rental software cost?
Car rental software is meant to match the needs and scale of businesses. Prices increase when you purchase add-on features. There is a wide range of pricing models that includes per feature, monthly, and annually.