10 Google Workspace tips for law practices

1

Collaborate on documents with your team

If you’re writing for clients or the court, you want an easy way for your team to collaborate. Use Google Docs to edit documents as a team in real time, chat directly in files, and get targeted feedback. You can also control access to shared documents to help maintain privilege or ensure screened-off firm members only have access to the files they need.

Learn how

Docs

2

Maintain consistency with legal templates

Help your team produce fillable, sharable contracts and forms that meet your requirements. Use Google Docs to create or import templates for filings, communications, and other legal writing.

Learn how

Docs

3

Verify sources in documents

When you need to check sources or other information, continuously switching between your document and the web can be a hassle. The built-in Explore tool in Docs makes it easy to search law and case citations from your document.

Learn how

Docs

4

Review documents on the go

Whether you’re in court, at a deposition, or just working with a remote team, you can update or create documents on your phone or tablet using the Docs app. Any changes automatically update and sync to all your devices, so you’re always up to date, everywhere.

Learn how

Docs

5

Work offline without internet access

If you’re traveling or experiencing an internet outage, you can still work on case materials or memos. Set up offline access in Google Drive so you can continue to work on files any time.

Learn how

Drive

6

Address common legal issues with presentations and Q&A sessions

Whether you’re working on a large case with multiple teams, marketing your firm, or running a Continuing Legal Education (CLE) class, presentations efficiently get everyone up to speed and address common issues. Outline your matters and proposals in Google Slides and present to your team. People can submit questions in real time and vote on them during the presentation. If you can’t get to everyone’s questions, just answer those with the most votes.

Learn how

Slides

7

Send and control access to large email attachments

If you need to share files larger than the Gmail attachment limit of 25 MB, you can upload and share them using Drive. You can also set access permissions for each Drive file, so you choose who can see your client files or discovery material. If you accidentally send something you shouldn’t, change the permissions on those documents or files to help minimize damage.

Learn how

Gmail

8

Track your team’s projects and schedules

Create a team calendar to track schedules, meetings, and court-imposed deadlines. With everyone’s availability in one calendar, it’s easy to plot the steps of a case and ensure your team meets important milestones.

Learn how

Calendar

9

Manage your team’s digital assets in one place

To store your team’s files in one location, create an internal website in Google Sites. Control access to the site through permissions settings. Then, add team calendars, case schedules, contracts, and other documents to your site. Now your team has a one-stop destination for important information, and they can access it any time, from any device.

Learn how

Drive

10

Edit Microsoft Office files in Drive

View, edit, and collaborate on Office files directly in Google Docs, Sheets, or Slides while preserving the Office file format for clients or courts that require it.

Learn how

Drive

Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.